Terms & Conditions

Last Updated: August 5, 2026

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These Terms and Conditions govern your access to and use of the Stellar Signings website, consultation-booking tools, forms, live chat, content, and services.

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By accessing this website, submitting an inquiry, scheduling a consultation, or engaging Stellar Signings for services, you acknowledge that you have read, understood, and agree to these Terms and Conditions.

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1. About Stellar Signings

Stellar Signings provides professional notary, signing, document-support, appointment-coordination, and related administrative services.

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Services may include:

• Mobile Notary Services

• Remote Online Notarization

• Loan Signing Services

• Estate Planning Signings

• Apostille and international-document support

• General Notary and legal-document signings

• Client-directed document preparation assistance

• Bilingual Russian appointment support

• Witness, interpreter, courier, printing, shipping, or appointment coordination

• Professional signing support for title companies, attorneys, lenders, real estate professionals, and other organizations

Service availability depends on the document, signer, location, identification, scheduling, legal requirements, technology, and instructions provided by the receiving or hiring organization.

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2. Acceptance of These Terms

You must be at least 18 years old and legally able to enter into an agreement to use this website or request services.

By using the website or submitting information, you represent that:

• The information you provide is accurate and complete

• You are authorized to submit the information

• You are requesting services for a lawful purpose

• You will comply with applicable laws and these Terms

If you do not agree to these Terms, do not use the website or submit a service request.

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3. Consultations and Booking Requests

The date and time selected through the website reserve an initial consultation only.

Selecting a consultation time does not confirm:

• The final notarization or signing appointment

• Service availability

• Document eligibility

• Final pricing

• Travel arrangements

• Witness availability

• Apostille submission or completion

• Government processing

• Remote Online Notarization eligibility

• Acceptance by a court, agency, lender, title company, foreign authority, or other receiving party

During the consultation, Stellar Signings may review the general nature of the request, determine which service may apply, explain preparation requirements, provide pricing, and coordinate the final appointment.

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A service is not confirmed until Stellar Signings has reviewed and accepted the request.

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4. No Legal, Financial, Tax, or Real Estate Advice

Stellar Signings is not a law firm and does not provide legal representation.

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Unless separately performed by a properly licensed professional, Stellar Signings does not:

• Provide legal advice

• Interpret the legal effect of a document

• Select legal documents for clients

• Recommend how legal forms should be completed

• Advise whether a transaction is financially beneficial

• Explain loan terms or negotiate transaction terms

• Provide tax, financial, lending, title, or real estate advice

• Determine whether a document protects a client’s legal interests

Florida’s official notary guidance restricts nonlawyer notaries from giving legal advice or selecting legal remedies for clients.

Questions about the meaning, effect, validity, enforceability, or suitability of a document should be directed to an attorney or another qualified professional.

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5. Client-Directed Document Preparation Assistance

Document preparation assistance is limited to administrative, clerical, or client-directed support.

Stellar Signings may assist with organizing information, entering information provided by the client, preparing a submission package, or helping the client follow administrative instructions.

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Stellar Signings does not independently determine:

• Which document a client should use

• Which legal rights should be selected

• What legal language should be included

• Whether a document is legally sufficient

• Whether a document will achieve a desired legal outcome

The client remains responsible for reviewing all information and confirming that the completed document reflects their instructions.

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6. Notarial Services

A notarization may proceed only when the applicable legal and professional requirements are satisfied.

Stellar Signings may decline, pause, or reschedule an appointment when:

• The signer is not personally present as required

• Acceptable identification is unavailable

• The document is incomplete

• Required witnesses are unavailable

• The signer appears unwilling, pressured, confused, or unable to communicate

• The requested act is prohibited

• The notarial certificate or requested act is unclear

• The signer asks for legal advice

• Fraud, misrepresentation, or unlawful activity is suspected

• The appointment cannot be completed safely or professionally

Payment or scheduling does not require a notary to complete an improper or unlawful notarial act.

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7. Remote Online Notarization

Remote Online Notarization is available only for eligible documents and transactions.

A successful online appointment may require:

• A compatible device

• Reliable internet access

• A working camera and microphone

• An acceptable government-issued photo ID

• Email access

• Successful identity proofing or credential analysis

• A secure audio-video connection

• Acceptance of electronic signatures by the receiving organization

Florida law permits a registered Florida online notary who is physically located in Florida to perform authorized online notarizations even when the signer or witnesses are located elsewhere, subject to applicable requirements.

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Stellar Signings does not guarantee that:

• Every document qualifies for online notarization

• A signer will pass the platform’s identity-verification process

• A receiving organization will accept an electronically signed or remotely notarized document

• A technology platform will be uninterrupted or error-free

• Witnessing may be completed remotely in every situation

Clients should confirm acceptance with the organization receiving the document before proceeding.

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8. Apostille and International-Document Support

Stellar Signings may assist with preparing, organizing, notarizing, submitting, shipping, or coordinating documents intended for use abroad.

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Stellar Signings does not issue apostilles or authentication certificates. The Florida Secretary of State is the competent authority authorized to issue apostilles and notarial certifications for eligible Florida documents.

The client is responsible for confirming:

• The destination country

• The receiving organization

• The required document type

• Whether an original or certified copy is required

• Whether translation is required

• Whether an apostille, authentication, or legalization process applies

• Any embassy, consulate, court, agency, or institutional requirements

Stellar Signings does not guarantee:

• Government processing times

• Acceptance by a foreign authority

• Acceptance by an embassy, consulate, court, university, employer, or agency

• The accuracy of instructions provided by a third party

• That an apostille alone will satisfy the receiving organization

Government, courier, translation, embassy, consular, shipping, and third-party fees are separate from Stellar Signings’ service fees unless otherwise stated.

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9. Professional Partner Services

Stellar Signings may provide signing support for title companies, attorneys, lenders, escrow professionals, real estate professionals, signing services, and other organizations.

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Professional partners are responsible for providing accurate:

• Document packages

• Execution instructions

• Contact information

• Deadlines

• Printing instructions

• Scanback requirements

• Shipping labels

• Return instructions

• Witness requirements

• Compensation terms

When a separate written agreement, work order, assignment, or vendor agreement applies, that agreement will control if it conflicts with these website Terms.

10. Client Responsibilities

Clients and signers are responsible for:

• Providing truthful and complete information

• Reviewing documents before the appointment

• Confirming that documents are final and ready for signing

• Bringing acceptable identification

• Arranging required witnesses unless coordination has been requested

• Confirming that the receiving party will accept the completed document

• Following instructions from their attorney, lender, title company, agency, or receiving organization

• Providing correct names, addresses, destinations, deadlines, and contact details

• Attending appointments on time

• Maintaining access to required technology for online appointments

• Paying agreed fees

• Protecting appointment links and confidential information

Clients should not sign documents in advance unless specifically instructed to do so.

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11. Pricing and Quotes

Prices shown on the website are base prices, starting prices, estimates, or consultation information unless expressly identified as a final fixed price.

Final pricing may depend on:

• Service type

• Travel distance

• Number of signers

• Number of notarizations

• Document volume

• Printing

• Scanbacks

• Shipping

• Courier service

• Witness coordination

• Interpreter coordination

• Urgency

• Evening or weekend scheduling

• Government or third-party fees

• Additional processing requirements

Pricing will be confirmed before the final service is scheduled whenever reasonably possible.

A quote may be revised if the information provided by the client changes or is incomplete.

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12. Payments

Payment terms will be communicated before or at the time the service is confirmed.

Payment may be required:

• Before the appointment

• At the appointment

• Before documents are submitted

• Before shipping or courier services are arranged

• According to a professional partner’s written agreement

Clients are responsible for any approved third-party expenses incurred on their behalf.

Government, platform, courier, shipping, witness, interpreter, translation, processing, and other third-party fees may be nonrefundable once paid or incurred.

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13. Cancellations and Rescheduling

Cancellation and rescheduling terms may vary depending on the service, travel, preparation already completed, third-party arrangements, and appointment timing.

Stellar Signings may charge for:

• Travel already completed

• Printing already performed

• Witnesses or interpreters already arranged

• Courier or shipping costs

• Government fees

• Platform fees

• Rush preparation

• Reserved appointment time

• Work already completed

Any applicable cancellation or rescheduling terms will be communicated when the final service is confirmed.

Stellar Signings may reschedule or cancel an appointment because of illness, emergencies, unsafe conditions, technology failure, incomplete documents, identity concerns, legal restrictions, or circumstances outside reasonable control.

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14. No Guarantee of Outcome

Stellar Signings provides professional services but does not guarantee a particular legal, financial, transactional, governmental, or administrative outcome.

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Completion of a notarization does not guarantee that a document:

• Is legally valid

• Will be accepted

• Will be recorded

• Will be approved

• Will be apostilled

• Will be authenticated

• Will be recognized in another jurisdiction

• Will achieve the client’s intended purpose

The receiving organization or appropriate professional determines whether a document satisfies its requirements.

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15. AI-Powered Live Chat

The website may include an AI-powered or automated live-chat feature.

Chat responses are provided for general informational purposes and may be incomplete, inaccurate, or unavailable.

Live-chat responses do not:

• Constitute legal advice

• Confirm service eligibility

• Confirm pricing

• Confirm appointment availability

• Confirm document acceptance

• Replace direct review by Stellar Signings

Final service details and requirements must be confirmed directly by Stellar Signings.

Do not submit identification documents, Social Security numbers, passwords, full financial-account information, confidential medical information, or sensitive legal documents through the live chat unless instructed to use an approved secure method.

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16. Website Content

Website content, blog posts, FAQs, downloadable information, resource links, and chat responses are provided for general educational and informational purposes.

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Content may not reflect:

• Recent legal or procedural changes

• The requirements of every jurisdiction

• The policies of a specific receiving organization

• The facts of an individual transaction

• Advice from an attorney or other qualified professional

Stellar Signings may update, remove, or revise website content at any time.

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17. Official Resources and Third-Party Links

The website may link to government agencies, technology platforms, payment processors, calendar providers, social media services, professional organizations, or other third parties.

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Stellar Signings does not control and is not responsible for:

• Third-party content

• Website availability

• Privacy practices

• Security

• Processing times

• Fees

• Accuracy

• Acceptance standards

• Products or services

Use of third-party websites is subject to their own policies and terms.

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18. Intellectual Property

Unless otherwise stated, the website and its original content are owned by or licensed to Stellar Signings.

This includes:

• Business names

• Logos

• Taglines

• Website copy

• Graphics

• Photographs

• Icons

• Blog content

• Service descriptions

• Layouts

• Downloadable materials

You may view and print website content for personal, noncommercial use.

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You may not reproduce, modify, distribute, sell, republish, scrape, copy, or commercially use website content without prior written permission.

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Third-party trademarks and materials remain the property of their respective owners.

19. Prohibited Use

You may not use the website to:

• Submit false or misleading information

• Request fraudulent or unlawful notarizations

• Impersonate another person

• Interfere with website security

• Introduce malware or harmful code

• Attempt unauthorized access

• Collect information about other visitors

• Harass or threaten Stellar Signings or others

• Violate intellectual-property rights

• Circumvent payment obligations

• Use automated systems to scrape or copy content

• Engage in conduct prohibited by law

Stellar Signings may restrict or terminate access when misuse is suspected.

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20. Email and Text Communications

By submitting your contact information, you authorize Stellar Signings to contact you regarding:

• Your inquiry

• Consultation

• Appointment

• Service requirements

• Pricing

• Transaction status

• Follow-up

• Document return

• Requested support

Marketing emails will be sent only as permitted. You may unsubscribe from promotional emails at any time.

Unsubscribing from marketing communications does not stop service-related messages concerning an active inquiry, appointment, or transaction.

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Standard telephone, text-message, or data rates may apply.

21. Website Availability

Stellar Signings does not guarantee that the website, booking platform, forms, email system, live chat, calendar integration, payment tools, or third-party services will always be available, secure, uninterrupted, or error-free.

Features may be suspended, changed, or removed without notice.

Stellar Signings is not responsible for delays caused by:

• Internet outages

• Platform failures

• Device incompatibility

• Email-delivery problems

• Government closures

• Carrier delays

• Severe weather

• Emergencies

• Third-party system failures

• Events outside reasonable control

22. Disclaimer of Warranties

To the fullest extent permitted by law, the website and its content are provided on an “as is” and “as available” basis.

Stellar Signings makes no express or implied warranties regarding:

• Website availability

• Accuracy or completeness

• Fitness for a particular purpose

• Acceptance of documents

• Government processing

• Third-party services

• Legal outcomes

• Transaction outcomes

Nothing in these Terms excludes rights that cannot legally be waived.

23. Limitation of Liability

To the fullest extent permitted by law, Stellar Signings will not be liable for indirect, incidental, special, consequential, exemplary, or punitive damages arising from:

• Website use

• Reliance on website information

• Third-party platforms

• Government processing

• Rejected documents

• Delayed transactions

• Lost profits

• Missed opportunities

• Technology failure

• Incorrect information supplied by the client or another party

Where liability cannot be excluded, Stellar Signings’ total liability will not exceed the amount paid directly to Stellar Signings for the specific service giving rise to the claim, except where applicable law requires otherwise.

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24. Indemnification

To the fullest extent permitted by law, you agree to defend, indemnify, and hold harmless Stellar Signings, its owner, contractors, representatives, and service providers from claims, losses, liabilities, damages, and expenses arising from:

• Your misuse of the website

• False or incomplete information you provide

• Your violation of these Terms

• Your violation of applicable law

• Your infringement of another person’s rights

• Unlawful, fraudulent, or unauthorized service requests

25. Governing Law

These Terms are governed by the laws of the State of Florida, without regard to conflict-of-law principles.

Unless applicable law requires otherwise, disputes relating to these Terms, the website, or services provided by Stellar Signings will be handled in the appropriate state or federal courts located in or serving Pinellas County, Florida.

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26. Severability

If any provision of these Terms is found unlawful, invalid, or unenforceable, the remaining provisions will continue in effect.

The invalid provision will be interpreted or modified only to the extent necessary to make it enforceable when permitted by law.

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27. No Waiver

Failure by Stellar Signings to enforce any provision of these Terms does not waive the right to enforce it later.

A waiver is effective only when made in writing by Stellar Signings.

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28. Changes to These Terms

Stellar Signings may update these Terms to reflect changes in services, technology, business practices, legal requirements, or website features.

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Revised Terms become effective when posted on the website. The “Last Updated” date will indicate the most recent revision.

Continued use of the website after an update constitutes acceptance of the revised Terms.

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29. Entire Agreement

These Terms, together with the Privacy Policy, Website Disclaimer, confirmed service details, invoices, work orders, and any applicable written agreement, form the agreement governing use of the website and requested services.

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A separate signed agreement will control if it expressly conflicts with these website Terms.

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30. Contact Information

Questions about these Terms may be directed to:

Stellar Signings HQ
200 Central Ave, Suite 400
St. Petersburg, FL 33701

Phone: 727-260-3800
Email: team@stellarsignings.com